You may or may not want to adopt this approach, but do be sure to provide your current contact information and the name of the editor you are addressing (normally the editor who sent you the decision letter), his or her title and the title of the journal.
The complete date and full mailing addresses are used in the style of a traditional business letter despite the assumption of an email format. The names, titles, contact information and publishing situation used in this letter are entirely fictional, but the principles and procedures are realistic and sound. Since each response letter to reviewer comments is unique, the letter below can only serve as a constructive example as you craft your own response. Your prose should, of course, be formal and correct in every way, so do read and polish your response until every sentence is as clear, accurate and precise as you can make it. A professional collegial approach that adopts a courteous and objective tone to deal clearly and thoroughly with every detail and issue will make the work of the editor and reviewers more efficient and the publication cycle as a whole smoother and more successful.
Although the process of responding, revising and perhaps responding and revising yet again can be frustrating and time consuming, it is important to remember that you, the journal editor with whom you are communicating and the peer reviewers who are assessing your writing and research are all working toward the same goal – the timely publication of an excellent research paper. How you respond to the criticism you receive can have a significant impact on whether your paper will ultimately be published or not, so getting your letter right is imperative. Responding to the comments peer reviewers offer when they assess your research paper can be as challenging as writing the original manuscript, especially when the necessity of revising your paper to resolve problems is considered as well. Responding to Peer Reviewer Comments: A Free Example Letter
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